Privacy Policy

Privacy Notice

Manchester Relief in Need CIO

This privacy notice explains how we collect, use and protect your personal data.

Who we are

Manchester Relief in Need CIO is a UK registered charity providing grants to individuals in financial hardship and/or with medical needs, and to organisations supporting people in financial hardship and/or with medical needs.

Contact: admin@reliefinneed.co.uk

What data we collect

We may collect and process the following data:

• Contact details (name, address, email, phone)

• Financial information (income, hardship details)

• Health or medical information (where relevant to applications)

• Application details and supporting documents

• Organisation and project information

• Website usage data (cookies, IP address)

How we use your data

We use personal data to:

• Assess grant applications

• Make funding decisions

• Administer and monitor grants

• Communicate with applicants and organisations

• Comply with legal and regulatory obligations

Grant Applications (Individuals)

When you apply for a grant (or an application is made on your behalf), we process personal data including financial and, where relevant, health information.

This information is used to assess eligibility, make funding decisions and provide support.

Where an application is submitted by a third party (such as a professional or organisation), we expect they have obtained permission from the individual concerned to share their information.

Applications from Organisations

We collect information about organisations and their representatives to assess grant applications and manage funding.

This may include contact details, financial information and project details.

Lawful bases

We rely on the following lawful bases:

• Legitimate interests (administering grants and running the charity)

• Legal obligation (charity and financial regulations)

• Consent (particularly for sensitive data)

• Substantial public interest (supporting individuals in need)

Special category data

Some applications include sensitive personal data, such as health information.

We process this only where necessary and lawful, including where explicit consent has been provided or where processing is in the substantial public interest.

Data sharing

We may share personal data with:

• Trustees and grant administrators

• Referring organisations or professionals

• Service providers supporting our website or administration

• Regulators or authorities where required by law

We only share what is necessary and ensure appropriate safeguards are in place.

Retention

We retain personal data only as long as necessary:

• Successful applications: typically 2–3 years

• Unsuccessful applications: shorter retention period

• Financial records: as required by law

Your rights

You have the right to:

• Access your personal data

• Request correction

• Request deletion (where applicable)

• Restrict or object to processing

• Withdraw consent (where applicable)

Complaints

You can complain to the ICO (www.ico.org.uk).

Cookies

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics.

As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

27th March 2026